Free Carpentry Invoice Template
Bill custom builds by the job and trim work by the foot, with materials listed apart.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Custom shelving build | 1 | job | $850.00 | $850.00 |
| Trim and crown molding install | 140 | linear ft | $6.00 | $840.00 |
| Door hanging | 3 | each | $160.00 | $480.00 |
| Lumber and materials | 1 | job | $540.00 | $540.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Custom shelving build | 1 | job | $850.00 | $850.00 |
| Trim and crown molding install | 140 | linear ft | $6.00 | $840.00 |
| Door hanging | 3 | each | $160.00 | $480.00 |
| Lumber and materials | 1 | job | $540.00 | $540.00 |
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Carpentry invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample carpentry line items
Common billable items. Prices are examples only.
- Custom shelving build1 job at $850.00
- Trim and crown molding install140 linear ft at $6.00
- Door hanging3 each at $160.00
- Lumber and materials1 job at $540.00
Invoicing for carpentry businesses
Carpentry sits between craft and construction. One day you are hanging doors by the hour, and the next you are building custom shelving for a fixed price. Customers see the finished piece, not the hours of measuring, cutting and fitting behind it. A clear carpentry invoice template that separates custom work, trim and materials helps them understand the value. It also keeps your pricing consistent whether a job is billed by the foot, by the hour or by the piece.
Common carpentry billing headaches, and how to handle them
Custom work by the job versus by the hour
A custom built-in is priced differently from hanging a door. Use the job unit for fixed-price builds and the hours unit for time-based work. Describe each piece clearly, with its size and material. If you quoted a fixed price, keep the invoice to the same lines so the customer sees what they approved.
Lumber and hardwood prices
Wood costs move, and hardwood can be pricey. Keep lumber and hardware on a separate materials line, apart from labor. Quote with the Estimate setting and a "Valid until" date so the material price is held for a set time. That gives the customer a clear window and you protection if costs rise.
Design changes in the middle of a build
A client sees the shelf going up and asks for another shelf, a different stain or a taller cabinet. Add each change as its own line with a short note. Turn on the signature line when the change is large, so you have approval in writing. Do not overwrite the original lines, which stay as the base price.
Finish work that customers cannot easily see
Sanding, scribing and fitting trim to crooked walls take real time, but the customer only sees the end result. Add a short description of the finish work in the line items, such as "Scribed and fitted to wall." Use the linear ft unit for trim and molding, which shows the length behind the price.
What to include on a carpentry invoice
- Your business name, phone and any contractor license number your area requires
- Customer name and the job site address
- A description of each piece built or installed, with sizes
- Trim and molding in linear feet
- Doors, windows or cabinets hung, each on its own line
- Lumber, hardware and finish materials listed separately
- Labor in hours for time-based work
- Design changes with the date approved
- Deposit received for custom builds
- Lead time, warranty and payment terms
Tips for getting paid faster
- Take a deposit on custom builds. Enter it in the Deposit or amount paid field and the balance updates on the final invoice.
- Show the finished piece. Share photos of the finished work and ask for a review in your notes.
- State your lead time. A short note on timing sets expectations and avoids calls about the schedule.
Download a blank template
Blank files are coming soon.