Free Landscaping Invoice Template
Break your yard work into materials and labor and send an invoice that matches your quote.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Mulch install | 8 | cu yd | $65.00 | $520.00 |
| Shrub planting | 10 | each | $45.00 | $450.00 |
| Flower bed edging | 60 | linear ft | $4.00 | $240.00 |
| Yard cleanup | 1 | job | $250.00 | $250.00 |
| Labor | 6 | hours | $55.00 | $330.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Mulch install | 8 | cu yd | $65.00 | $520.00 |
| Shrub planting | 10 | each | $45.00 | $450.00 |
| Flower bed edging | 60 | linear ft | $4.00 | $240.00 |
| Yard cleanup | 1 | job | $250.00 | $250.00 |
| Labor | 6 | hours | $55.00 | $330.00 |
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Landscaping invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample landscaping line items
Common billable items. Prices are examples only.
- Mulch install8 cu yd at $65.00
- Shrub planting10 each at $45.00
- Flower bed edging60 linear ft at $4.00
- Yard cleanup1 job at $250.00
- Labor6 hours at $55.00
Invoicing for landscaping businesses
Landscaping jobs mix bulk materials, plants, hardscape and labor, often across several days. Materials come by the cubic yard, the pallet or the plant, and customers rarely picture what "8 cubic yards of mulch" looks like until it's spread across their beds. A landscaping invoice that shows quantities, units and labor clearly makes install projects easier to bill and easier to get paid for.
Common landscaping billing headaches, and how to handle them
Customers can't picture bulk material quantities
Mulch, soil, rock and sod are sold by volume or area, and the totals add up quickly. Show each material with its quantity and unit, such as cu yd, sq ft or pallets, so the customer can see exactly what was delivered and installed.
"While you're here" requests
It's common for a customer to ask for extra pruning or another bed once the crew is on site. Add each extra as its own line, labeled as an add-on, so the original scope and the extra work stay separate. That protects you if the customer later says the total is higher than the quote.
Plant warranties and who's responsible for watering
New plants fail sometimes, and customers may expect free replacements no matter what happened. If you offer a plant guarantee, put the terms on the invoice: how long it lasts and what the customer is responsible for, such as watering.
Seasonal cash flow
Spring installs can eat up cash for materials and crew time before the first big check arrives. Take a deposit when a project is approved, and for larger jobs, consider billing in stages, such as on material delivery and at completion.
What to include on a landscaping invoice
- Your business name, phone, and any license your state requires for landscaping, irrigation or pesticide application
- Job site address
- Plant list, with sizes and quantities
- Materials, with units: cubic yards, square feet, pallets or tons
- Hardscape work, such as edging, pavers or retaining walls
- Labor hours or flat-rate pricing
- Disposal or haul-away of debris
- Plant warranty terms and care instructions
Tips for getting paid faster
- Collect a deposit on installs. It covers materials and locks in the customer's spot on your schedule.
- Bill large projects in stages. Separate invoices for each phase keep cash coming in during long jobs.
- Send the invoice with before-and-after photos. Customers pay faster when they can see the transformation.
Download a blank template
Blank files are coming soon.