Free Painting Invoice Template
Price paint jobs by the square foot and list prep, trim and supplies so nothing looks like a surprise.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Interior wall painting | 1200 | sq ft | $2.50 | $3,000.00 |
| Trim and baseboards | 300 | linear ft | $1.75 | $525.00 |
| Paint and supplies | 1 | job | $380.00 | $380.00 |
| Drywall patching | 1 | job | $150.00 | $150.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Interior wall painting | 1200 | sq ft | $2.50 | $3,000.00 |
| Trim and baseboards | 300 | linear ft | $1.75 | $525.00 |
| Paint and supplies | 1 | job | $380.00 | $380.00 |
| Drywall patching | 1 | job | $150.00 | $150.00 |
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Painting invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample painting line items
Common billable items. Prices are examples only.
- Interior wall painting1200 sq ft at $2.50
- Trim and baseboards300 linear ft at $1.75
- Paint and supplies1 job at $380.00
- Drywall patching1 job at $150.00
Invoicing for painting contractors
Painting jobs are priced by the square foot, the room or the whole project, but much of the time goes into work the customer never notices: moving furniture, patching, sanding, caulking and masking. A painting invoice that shows the prep as well as the paint helps customers understand the price, and it gives them a record of the colors you used for touch-ups later.
Common painting billing headaches, and how to handle them
Prep work is invisible
Once the walls look great, nobody remembers the hours spent filling nail holes and taping trim. List the major prep tasks as their own line items, such as drywall patching, caulking or power washing, so the customer sees everything that went into the finished result.
Color changes and added rooms
Customers sometimes switch colors after the first coat or ask you to add a hallway while you're there. Add each change as a separate line, labeled as a change order, and turn on the signature line if you want approval in writing before you start the extra work.
Who paid for the paint
Some customers buy their own paint, and some expect you to supply it. Make it clear on the invoice: either list paint and supplies as a line item, or add a note that the paint was customer-supplied. That avoids disputes over the materials cost.
Touch-ups after the walkthrough
Customers may spot small misses after the final walkthrough. If touch-ups within a set period are included, say so in your terms, and describe what counts as a touch-up versus new work.
What to include on a painting invoice
- Your business name, phone, and license number if your state requires one for painting contractors
- Job site address
- Rooms or areas painted, interior and exterior
- Square footage, or rooms and walls, for each area
- Number of coats
- Paint brand, product line and color names, so the customer can buy a matching can later
- Prep work: patching, sanding, caulking, priming
- Paint and supplies, or a note that they were customer-supplied
- Touch-up and workmanship warranty terms
Tips for getting paid faster
- Take a deposit that covers paint. It funds your supplies and confirms the job.
- Invoice right after the walkthrough. When the customer has just seen the finished rooms, they're most ready to pay.
- Bill large exteriors in stages. Progress invoices keep cash flowing on multi-week projects.
Download a blank template
Blank files are coming soon.