Free Flooring Invoice Template
Bill installation, removal and materials by the square foot, plus trim and transitions.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Luxury vinyl plank install | 650 | sq ft | $3.25 | $2,112.50 |
| Old flooring removal | 650 | sq ft | $1.25 | $812.50 |
| Underlayment | 650 | sq ft | $0.60 | $390.00 |
| Transitions and trim | 1 | job | $240.00 | $240.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Luxury vinyl plank install | 650 | sq ft | $3.25 | $2,112.50 |
| Old flooring removal | 650 | sq ft | $1.25 | $812.50 |
| Underlayment | 650 | sq ft | $0.60 | $390.00 |
| Transitions and trim | 1 | job | $240.00 | $240.00 |
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Flooring invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample flooring line items
Common billable items. Prices are examples only.
- Luxury vinyl plank install650 sq ft at $3.25
- Old flooring removal650 sq ft at $1.25
- Underlayment650 sq ft at $0.60
- Transitions and trim1 job at $240.00
Invoicing for flooring businesses
Flooring bids are built on square footage, and customers often check the math. They know the size of the room, and they wonder why the material order is larger. The total also includes removing the old floor, prep work, trim and transitions. A clear flooring invoice template that lists each part of the job explains the price and the extra material. It also helps with surprises under the old floor, which are common in this trade.
Common flooring billing headaches, and how to handle them
Square footage plus a waste factor
Cuts, patterns and mistakes mean you order more than the room's area. Customers see the larger order and ask why. Show the room area and the material quantity honestly, and explain in the notes that the order includes extra for cuts. Use the sq ft unit for flooring and underlayment, so the numbers line up with your quote.
Removing old flooring
Tearing out carpet, tile or old planks takes time and creates disposal work. Bill removal as its own line with the sq ft unit and a separate rate. If you haul the old material away, add that too. The customer sees that the install price does not hide the tear-out, and you get paid for the work.
Subfloor problems found during prep
Once the old floor is up, you may find uneven concrete, soft boards or moisture. Document it and add a line for the repair, with a clear description. Use the signature line to get the customer's approval before you do extra work. Take photos and mention them in the notes. This keeps the project moving without a dispute.
Transitions, trim, stairs and moving furniture
These small items add up. List thresholds, baseboards and quarter round on separate lines, using linear ft for trim and each for transitions. Stairs are slow and should be priced per step. If you move furniture, add a line for it. Use the Deposit or amount paid field for the material deposit, and the balance due updates.
What to include on a flooring invoice
- Your business name, phone and any contractor license number your area requires
- Customer name and the job site address
- Rooms covered and the area in square feet
- Flooring type, brand and style
- Underlayment and adhesive as materials
- Removal of old flooring and disposal
- Subfloor repair or leveling, if needed
- Transitions, baseboards and trim in linear feet
- Stairs, priced per step
- Care instructions, warranty and payment terms
Tips for getting paid faster
- Take a deposit to order materials. Flooring orders are special and hard to return, so ask for a deposit when the customer signs.
- Invoice after the walkthrough. Walk the finished floor with the customer, then send the invoice the same day.
- Add care instructions. A short note on cleaning and warranty prevents calls and adds a professional touch.
Download a blank template
Blank files are coming soon.